By Keri Christopherson
As a business owner, operator or administrator, you know that inaccurate or missing employee timesheets cost you big money.Yet manysmaller catering businesses may not have the luxury of sending a supervisor to eachevent location to keep track of employee arrival/departure times and hours on site. Even many of those that do are seeking better visibility and accountability for their mobile employees.
The amount of effort and frustration that goes into chasing down times from your catering staff, then compiling them into reportable hours, is compounded when those hours are estimates, best guesses, or worse. And meal breaks? Not tracking those properly will almost guarantee costly litigation in the future.
The solution comes in the form of mobile timekeeping software.
Implementing a cloud-based system is a smart and reliable way to save money and maximize efficiency because it eliminates filling out timecards or making a trip to office to punch in. And no more overtime for your payroll administrator.
While it’s not always easy to get employees to adapt to a new way of doing things, you both can rest assured that adopting this type of system also protects them. All of their time (scheduled shifts, make up shifts, switched shifts, overtime, etc) is accurately accounted for and discrepancies that can often occur with timecards and verbal exchanges of information are no longer an issue.Having a system that can auto-calculate each staff member’s billing time and rate (according to the job being performed) will save you time and money. Mobile timekeeping puts employees in control, keeping their time, tasks and mileage organized so they can focus on doing their jobs, rather than shuffling paperwork.
Mobile timekeeping software that features GPS location technology can be invaluable for keeping track of staff working all over town. And Geofencing technology provides company owners with simple and quick location validation and indication of whether or not the work clock was started while an employee was on site.
There are more than a few programs to choose from. In fact, google ‘mobile timekeeping solutions’ and prepare to be overwhelmed. Look for software solutions that employees can use from any device in addition to GPS technology and Geofencing alerts. Employees should be able to use any mobile device, smartphones and flip phones alike, to punch in and out, switch between jobs and tasks and log mileage.
Your system should additionally feature integrated voice response (IVR) systems that use pre-recorded voice prompts and menus to present information and options to employees and responses are gathered thru their telephone keypad. There is no software to download and no text or data plan to purchase.
There are some solutions that offer a free app for iPhone and Android users and only one that exclusively offers a Punch PromptTM alert, which reminds employees to clock in and out.
Before deciding which software solution to use, make sure you know the kind of features you are looking for and whether each software solution provides them. Your goal should be to save time and money, and to accurately track employee start and end times without hassle.
Keri Christopherson is a Marketing Consultant with Timesheet MobileTM. Find out more at www.timesheetmobile.com.